Board of Trustees Agendas & Packets

The Incline Village General Improvement District Board of Trustees' regular meeting times and locations shall be set by the Board of Trustees and all meetings shall be held within the District. (policy 3.1.0; 0.1 & 0.3). Email info@ivgid.org and put "agenda" in the email title if you would like to sign up to receive meeting agendas via email.

New CivicPlus Portal

IVGID public meeting materials have been relocated to our new IVGID CivicPlus Portal. The portal is a one-stop shop for digital agendas, meeting materials, meeting minutes and live streaming video links - all of it housed in a secure portal that will make these materials more accessible across all devices and easily searchable.

Try out the CivicPlus portal.

Upcoming Board Meetings:

• 1/16/25 Special Board of Trustees Meeting - 3:30 pm 

(Dates are subject to change. Please check back frequently.)

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Agendas & Packets

January 16, 2025 - Special Meeting

• Agenda Special
• Packet Special
  • Item F.1. GM Kent Walrack Term  - Appointment Acting GM
    • Supplemental to F.1. Proof of Service on 1.9.25
    • Supplemental to F.1. M. Bandelin Waiver of Notice 1.16.25
  • Item F. 2. GM Appointment B. Harrison
    • Supplemental to F.2. R. Harrison Waiver
  • Item F.3. Beach Deed
  • Item F.4. Suggested edits Policy  3.1.0 Conduct of Board of Trustees Meetings
    • Supplemental to Item F.4. Request 10 - Agenda Suggested Language

January 8, 2025

• Agenda Regular
• Packet Regular
  • Item E.1.  Election of Board of Trustees Officers
  • Item F.1.  District General Manager Monthly Report
    • Supplemental Material to F.1. - Speech Notes District General Manager Monthly Report
  • Item G.1.  Meeting Minutes November 27, 2024 for Approval
  • Item G.2. Meeting Minutes December 11, 2024 for Approval
  • Item H.1. Audit Committee Trustee Appointment
  • Item H.2. Board Liaison Assignments 
  • Item H.3. Golf Advisory (GAC) and Capital Improvement/Investment (CIP) Committees
  • Item H.4. Long-Range Calendar Discussion
  • Item H.5. Audit Committee Chairman Report 2023 Look-Back
    • Supplemental Material to H.5. - Trustee Homan Email Correspondance Read into the Record

December 19, 2024

• Agenda Audit Committee
• Packet Audit Committee
  • Item D.1. - Update IVGID 2024 Draft Audited Financial Statements
  • Item D.2. - 2023 Look-Back Project Next Steps
    • Supplemental to D.2. - 2023 Look-Back Project Binder to the District Website. 
  • Item F.1. - Audit Committee Meeting Minutes October 15 for Approval
  • Item F.2. - Audit Committee Meeting Minutes November 18 for Approval

December 11, 2024

• Agenda Regular
  • Packet Regular
  • Item E.1. GM Monthly Status Report
  • Item E.2. Skatepark Update
  • Item E.3. Capital Improvement Project Report
  • Item F.1. Meeting Minutes for Approval 2024-10-30
  • Item F.2. Meeting Minutes for Approval 2024-11-13
  • Item F.3. Diving Board Donation
  • Item G.1. Public Hearing Consideration One-Year Contract Extention
  • Item H.1. First NonProfit Contract Award
  • Item H. 2. Capital Improvement Water Main Replacement Agreement
  • Item H. 3. General Counsel Agreement BBK
  • Item H. 4. Board Policy 6.1.0- Practice 6.2.0
  • Item H. 5. District Policy and Procedure 138 Resolution 1910
  • Item H. 6. Review Board Goals
  • Item H. 7. Review District General Manager Goals
  • Item J. 1. Long-Range Calendar

November 27, 2024

• Agenda Special Board Meeting - Meeting begins at 1:45 pm
  • Packet Special Board Meeting
  • E.1.  District General Manager Employment Agreement for Approval
    • Supplemental to E.1 - Walrack Waiver
    • Supplemental to E.1. - Labor Estimates for General Fund GM and Finance Cost Centers

November 18, 2024

• Agenda Audit Committee
  • Packet Audit Committee
  • Supplemental to Item D.2.  - IVGID Letter to CLGF Regarding Corrective Plan
  • Supplemental to Item D.3. - Board Policy 8.1.0 Capitalization of Fixed Assets
  • Supplemental to Item D.4. - Memorandum for Lookback Project

November 13, 2024

• Agenda Regular -Meeting will be held at 4:30 PM 
  • Packet Regular
  • Item E.1.  GM Candidates
    • Supplemental to E.1. - Walrack Waiver of Notice - Add after Walrack information
  • F.1. GM Monthly Status Report
  • F.2. Ord 7, Para 44, Fees Kept Current
  • F.3. Treasuree's Report - July & August
  • G.1. Meeting Minutes - 10-09-2024
    • Supplemental to Item G.1. - Ana Cortez Waiver
    • Supplemental to Item G.1. - Kent Walrack provided handout
  • G.2. Integrity Pest Mgmt
  • G.3. Jacobs
  • G.4. Pro West Associates
  • G.5. CC Cleaning - DP
  • G.6. Flaik
    • Supplemental to G.6. - flaik Contract - Remove and replace memorandum
  • H.1. Board Liasion
  • H.2. Practice 6.2.0
    • Supplemental to H.2. - Beach and Boat Ramp Rates 2024 - Add to item at the end
    • Supplemental to H.2. - Rec Center Rates 2024 - Add to item at the end
    • Supplemental to Item H.2. - Trustee Tulloch Comments
  • H.3. CC Cleaning Rec Center
    • Supplemental to H.3. - Rec Ctr Janitorial - Remove and Replace Entire Item
  • H.4. Plan of Correction
  • J. Long Range Calendar
    • Supplemental to Item K. - Contracts Reviewed by Trustee Schmitz

October 30, 2024

• Agenda Regular  Meeting will be held at 4:30 PM
  • Packet Regular (245 Pages)
  • Item F.1. Meeting Minutes -2024-0731 for Approval
  • Item F.2. Meeting Minutes -2024-0924 for Approval
  • Item F.3. CC Cleaning RFP and Service Agreement
  • Item F.4. AI-Chatbot Service Agreement
  • Item G.1. Alta Vista Janitorial Service Agreement
  • Item H.1. General Manager Candidate Interviews
    • Supplemental Item H.1. - GM Candidate Ana Cortez
    • Supplemental Item H.1. - GM Candidate Kent Walrack

  October 15, 2024

  • Agenda Audit Committee
    • Audit Committee Packet
      • Item D.1. - Davis Farr Annual Audit Update
      • Item D.2.  - Rubin Brown Update
      • Item D.3. - Board Policy 8.1.0 Capitalization of Fixed Assets
      • Item D.4. - Accounting Reporting LookBack Project
        • Item D.4. - Supplemental Look Back 
      • Item F.1. - Meeting Minutes for June 17 for Approval
      • Item F.2. - Meeting Minutes for August 20 for Approval

  October 9, 2024

  Click here for the post-meeting synopsis

  • Agenda Regular
  • Packet Regular (571 pages)
    • Packet with supplemental Items included
    • Item E.1. - Interim General Manager Monthly Report - September 2024
    • Item E.2. - Rubin Brown Observation Status Report
    • Item E.3. - Community Service Admin Fund
    • Item E.4. - District Beach Food & Beverage Sales Report
    • Item F.1. - Meeting Minutes August 20 For Approval
    • Item F.2. - Meeting Minutes August 28 For Approval 
    • Item F.3. - Meeting Minutes September 11 For Approval
    • Item F.4. - ITF Trail of Treats Donation
    • Item F.5. - Snowmaking Air Compressors Cisco Purchase Order Agreement
    • Item G.1. - District General Manager Recruitment Candidate Interview Process Discussion
    • Item G.2. - Reporting Structure Changes Contracts & Purchasing Manager Position
    • Item G.3. - Contracts & Purchasing Manager Job Description
    • Item G.4. - Tyler Systems Agreement
      • Item G.4. Supplemental Material Tyler Agreement 102220 
    • Item G.5. - Blanket Purchase Order Agreements Food & Beverage
    • Item G.6. - Practice 6.2.0
    • Item G.7. - Non-Profit Discounts District Venues
    • Item I - Long-Range Calendar

  September 24, 2024

  • Agenda -  revision 1 - Town Hall

  September 11, 2024 - Board of Trustees Meeting

  Click here for the post-meeting synopsis

  • Agenda Regular
  • Packet Regular (271 pages)
    • Item E.1. - Acting GM Report
    • Item E.2. - Food and Beverage Report
    • Item E.3. - Grease Interceptor Report
    • Item F.1. - 0806 Meeting Minutes for Approval
    • Item F.2. - Hyatt Lease Agreement
    • Item F.3. - Entrance Security Gate Actuator Agreement
    • Item F.4. - Purchase Order Agreement Ski Beach Boat Ramp Inspection
    • Item F.5. - Ozon Analyzers Inspection Agreement
    • Item G.1. - Policy Procedure 142 Resolution No 1898
    • Item G.2. - Appoint Interim General Manager
    • Item G.3. - Legal Services RFP
    • Item G.4. - Written Request Washoe County Interim Director of Finance
    • Item I - Long-Range Calendar

  August 28, 2024 - Board of Trustees Meeting

  Click here for the post-meeting synopsis

  • Agenda Regular
  • Packet Regular (522 pages)
    • Item E.1. - Forensic Due Diligence Audit Final Report
      • Item E.2. - Supplemental Material - Defensible Space Revenue vs Expenses
      • Item E.4 - Supplemental Material - Treasurers Report for June 2024 (Includes July Monthly Financial and District Performance Reports )
    • Item E.5. - Picture Pass Punch Card Report
    • Item F.1. - PO Burnt Cedar Intake Inspection
    • Item F.2. - Change Order1 Alder Ave Watermain Replacement Agreement
      • Item F.2. - Supplemental Material - Alder Avenue Water Main Replacement Agreement approved 04.10.2024
    • Item F.3. - PW Billing Software Replacement
    • Item F.4. - SR28 Mill and Overlay Agreement
    • Item G.1. - Ordinance No 7 Review
    • Item G.2. - Policy 6.1.0 and Practice 6.2.0
    • Item G.3. - Blanket Purchase Orders Sole Source Procurement
      • Item G.3. - Supplemental Material - Blanket Purchase Orders for Select Vendors
      • Item G. 3. - Supplemental Item G.3. - A US Foods
    • Item G.4. - PW Purchase of Three Trucks Rolling Stock
    • Item G.5. - PistenBully Snow Grooming Purchase Agreement
    • Item G.6. - Interim GM Appointment
    • Item G.8. - Management Firm RFP
    • Item G.9. - Policy Procedure 142 Resolution No1898 Personnel Management
    • Item G.10. - Policy Procedure 138 Resolution No1910 Naming Dedication
    • Item G.11. - Recruitment Director of Finance Options
    • Item I - Long-Range Calendar

  August 20, 2024 - Board of Trustees Meeting

  Click here for the post-meeting synopsis

  • Agenda Special
  • Packet Special 
  • Item E.1. - RFP Management Services
    • Item E.1. - Supplemental Material - District Management Services
  • Item E.2. - Employment Separation Agreement
  • Item E.3. - Interim General Manager Options

  August 20, 2024 - Capital Investment Committee

  • Agenda Captial Investment Committee
  • Capital Investment Committee Packet (100 Pages) 
  • Item F.1. - Equipment Pisten Bully
  • Item F.2. - RFQ- Snowflake Lodge Ski Venue
  • Item F.3. - Schematic Design - Skate Park

  August 20, 2024 - Audit Committee Meeting

  • Agenda Audit Committee
  • Audit Committee Packet (80 Pages)
  • Audit Committee Approved Meeting Minutes for August 20, 2024
  • Item D.1. - Rubin Brown Draft Due Diligence Audit Findings
    • Item D.1. - Supplemental Material - Rubin Brown Draft Due Diligence Audit Findings
  • Item D.2. - DavisFarr Engagement Letter Annual Planning Communication Timeline
    • Item D.2.A - Supplemental Material - Davis Farr Engagement Letter June 24
    • Item D.2. - Supplemental Material - Signature Page Davis Farr Engagement Letter

  August 6, 2024

  Click here for the post-meeting synopsis

  • Agenda Regular (2 pages) 6:00 PM
  • Packet Regular (85 pages)
    • Item E.1 - District General Manager Monthly Report
      • Item E.1 - Supplemental Item - Disclosure of External Entity Involvement – Policy 22.1.0 Reporting Form
      • Item E.1 - Supplemental Item -Administrative Services Activities in July and Planned Activities in August 
    • Item G.1 - Direction General Manager Vacancy
      • Item G.1 - Supplemental Item Troon Proposal
      • Item G.1 - Supplemental Iteen Troon Presentation
    • Item G. 2 - EXL - Media Agreement
      • Item G.2 - Supplemental Item -2023-2024 IVGID PERFORMANCE REPORT
    • Item I - Long-Range Calendar

  July 31, 2024

  Click here for the post-meeting synopsis

  • Agenda Regular (4 pages) 6:00 PM
  • Packet Regular (341 pages)
    • Item E.1. - May 2024 Treasurers Report
      • Item E.1. Supplemental Material Hyatt check backup #11822383 New page
      • Item E.1. Supplemental Material May 2024 Check Register sorted Alphabetically Replaces Board Packet pages 17-25
      • Item E.1. Supplemental Material May 2024 CIP and dep pages Board Packet Pages 12 - 1 
    • Item F.1. Meeting Minutes 6.12.24 For Approval
    • Item F.1.  Meeting Minutes 6.12.24 Approved
    • Item F.2. - Meeting Minutes 6.26.24 For Approval
    • Item F.3. - Meeting Minutes 7.10.24 For Approval
    • Item F.4. - Purchase Orders for SPS 16
    • Item F.5. - Authorization for Select Vendor Blanket Purchase Orders
    • Item F.6. - Agreement with Lila Lapanja
    • Item G.1. - Board Practice 6.2.0
    • Item G.2. - Review Policy 8.1.0 Capitalization of Fixed Asset
    • Item G.3. - Policy and Procedure 142 Resolution 1898 Personnel Management
    • Item G.4. - Discussion PP 138 Resolution 1849 Naming and Dedication of District Facilities
    • Item G.5. - Incline Beach Food and Beverage Discussion
    • Item I - Long-Range Calendar

  July 10, 2024

  • Agenda Regular (4 pages) 6:00 PM
  • Packet Regular (423 pages)
    • Item E.1. - GM Report
    • Item E.2. - Ordinance 7 Report
    • Item F.1 - Meeting Minutes May 31, 2024 - For Approval
    • Item F.2. - CCTV Equipment PO
      • Item G.1. - Supplemental Item - IVGID Forensic Due Diligence Report Draft
    • Item G.2. A. - Public Hearing Proposed Sewer and Water Rates
    • Item G.3. - WRRF Roof Replacement
    • Item G.4. - NLTFPD Report and Agreement
    • Item G.5. - Indebtedness Report From NVTC-LGF-10
    • Item G.6. - PolicyProcedure-142 Resolution 1898 Proposed Revisions
      • Item G.6. - Supplemental Item - PP 142
    • Item G.7. - Nutanix Server Clusters PO
    • Item G.8. - Clubs Policy Review
    • Item I - Long-Range Calendar

Archived Agendas & Packets

We have archived Agendas and Packets from prior years on separate pages of the website. Click the links below to access the archives

• 2024 Agendas & Packets: July - December
• 2024 Agendas & Packets: January - June
• 2023 Agendas & Packets: July - December
• 2023 Agendas & Packets: January - June
• 2022 Agendas & Packets
• 2021 Agendas & Packets
• 2020 Agendas & Packets
• 2019 Agendas & Packets

If you wish to see older materials, please email info@ivgid.org with specifics on what documents you'd like to see.