Board of Trustees Agendas & Packets

The Incline Village General Improvement District Board of Trustees' regular meeting times and locations shall be set by the Board of Trustees and all meetings shall be held within the District. (policy 3.1.0; 0.1 & 0.3). Email info@ivgid.org and put "agenda" in the email title if you would like to sign up to receive meeting agendas via email.

Upcoming Board Meetings:

• 6/26/24 - Board of Trustees
• 7/10/24 - Board of Trustees
• 7/31/24 - Board of Trustees
• 8/14/24 - Board of Trustees
• 8/28/24 - Board of Trustees
• 9/11/24 - Board of Trustees
• 9/25/24 - Board of Trustees
• 10/9/24 - Board of Trustees
• 10/30/24 - Board of Trustees
• 11/13/24 - Board of Trustees

(Dates are subject to change. Please check back frequently.)

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Agendas & Packets

New CivicPlus Portal

Going forward, IVGID public meeting materials will be relocated to our new IVGID CivicPlus Portal. The portal will be a one-stop shop for digital agendas, meeting materials, meeting minutes and live streaming video links - all of it housed in a secure portal that will make these materials more accessible across all devices and easily searchable.

Try out the CivicPlus portal 

June 26, 2024 - Board of Trustees Meeting

• Agenda (7 pages) 6:00 PM
• Packet (754 pages)
  • Item E.1. - Parasol Annual Report
    • Item E.1 - Supplemental Item- Parasol Lease with Amendment
  • Item E.2. - Treasurers Report
  • Item E.3. - NLTFPD
    • Item E.4. Supplemental Item- Authorized position burden rates
  • Item F.1. - Meeting Minutes May 23, 2024
  • Item F.2. - Meeting Minutes May 28, 2024
  • Item F.3. - Meeting Minutes May 29, 2024
  • Item F.4. - Meeting Minutes May 30, 2024
  • Item F.5. - Parking Lot Sweeping Services
  • Item F.6. - Parking Lot Striping Services
  • Item F.7. - Jacobs Engineering Professional Service Agreement
  • Item F.8. - Burnt Cedar Inlet Pump Electrical Repair
  • Item F.9. - Burnt Cedar Inlet Pump Inspection
  • Item F.10 - Wetlands Effluent Disposal Facility
  • Item F.11. - Co-Sponsor Sharkfest
  • Item F.12. - License Agreement Red White and Tahoe Blue
    • Item F.12 - Supplemental Item - License Agreement Red, White & Tahoe Blue II Final
  • Item G.1. - Veterans Memorial
  • Item G.2. - GM Resignation and Recruitment
  • Item G.3. - Golf Play Pass Rate Structure
  • Item G.4. - Parks and Rec Fees
  • Item G.5 - Parks and Rec Prioritized Project List
  • Item G.6 - SPS5 Wetwell and Manhole Rehabilitation Project
  • Item G.7. - Proposed Sewer Water Rate Increase
  • Item G.8. - Incline Beach House and Access Projects
  • Item G.9. - Review of Board Goals 2024
  • Item I - Long-Range Calendar

June 17, 2024 - Audit Committee Meeting

• Audit Agenda (2 pages) 4:00 PM
• Audit Packet
• Item F.1 - Meeting Minutes from March 7, 2024
• Item F.2 - Meeting Minutes March 25, 2024

June 12, 2024 - Board of Trustees Meeting

• Agenda (3 pages) 6:00 PM
• Packet
• Item E.1 - General Manager Report
• Item F.1 - Meeting Minutes  5.20 For Approval
• Item F.2 - Hero Environmental HHW Agreement
• Item G.1. Beach House Amendment
• Item G.2 - Policy and Procedure 136 - Revision
• Item G.3 -  Board Appointed Advisory Committee
• Item G.4 - CC Media Agreement
• Item I - Long-Range Calendar

May 31, 2024 - Public Hearing Continued

• Agenda (3 pages) 6:00 PM
• Packet
  • Item G.2. - Supplemental Item - Public Hearing Script for Vice Chair
  • Item G.2.A - Supplemental Item -  Resolution Report for Collection of Recreation Stand-by
  • Item G.3. - Supplemental Item - Public Hearing Script for the Treasurer
  • Item  G.3.A - Supplemental Item - Fiscal Year 25 May 31
  • Item G.3.AB - Supplemental Item - Budget Memo Meeting Budget Final AC
  • Item G.3.B - Supplemental Item - Central Services 

May 30, 2024 continued  Board of Trustees Meeting from May 29, 2024

• Agenda (3 pages) 6:00 PM
• Packet
  • Item G.2 - Supplemental Item - Power Point Fiscal Year 25 Facility Fee
  • Item G.3. A - Supplemental Item Power Point Fiscal Year 2024 - 2025 Budget
  • Item G. 3. A B -Supplemental Item - Budget Memo May 29 Meeting- Budget Final AC
  • Item G.3. B  - Supplemental Item - Central Services 5.29.24
  • Item G.3. A  - Supplemental Item - Approved Position List
  • Item G.3. A  - Supplemental Item - District Wide Roll Up FY 2024-25 Budget
  • Item G.3. A  - Supplemental Item - Email recap on reconciliation of the initial Salaried Positions
  • Item G.3.A  - Supplemental Item - Email recap on why Salaries and Benefits have gone up
  • Item G.3. A  - Supplemental Item - Bldgs MAINTENANCE LIST Updated
  • Item G.3. A  - Supplemental Item - FY24-25 CIP Budget
  • Item G.3. A  - Supplemental Item - Fund Budget Sheets
  • Item G.3. A  - Supplemental Item - Budget Summary Cuts
  • Item G.3.A - Supplemental Item - All Fund Roll up

May 29, 2024 - Board of Trustees Meeting

• Agenda Regular (3 pages) 6:00 PM
• Packet Regular (238 pages)
  • Item E.1 - Beach Access Survey
  • Item F.1 - 4.24.2024 Meeting Minutes 
  • Item F.2 - 5.8.2024 Meeting Minutes
  • Item F.3 - Agreement Water Pump Station
  • Item G.1 - Tyner Emergency Asphalt Replacement
  • Item G.2 - Public Hearing RecRoll
  • Item G.2. A - Supplemental Material Rec Roll Adoption of Resolution
  • Item G.3 - Public Hearing 2024-25 Budget
  • Item G.3.A - Supplemental 20240529 BOT Presentation
  • Item G.3.A - Supplemental Material - Memorandum
  • Item G.3.A. - Supplemental Material  - Meeting TENT 4404 with Cert of Compliance
  •  Item G.3.A. - Supplemental Material -300 Community Services- Services and Supply Object Codes 
  • Item G.3.A. - Supplemental Material Venue Fund and Budget Cuts
  • Item G.3.A. - Supplemental Material - Internal Services Fund
  • Item G.3.A. - Supplemental Material - Buildings Maintenance List

May 28, 2024 - Special Board of Trustees Meeting

• Special Agenda ( 2 pages) 6:00 PM
  • Item E.1 - Supplemental Item - Presentation Fiscal Year 20 
  • Item E.1 - Supplemental Item - Beach Pricing since 2017
  • Item E.1 - Supplemental Item - All Venue Deferred Maintenance Projects
  • Item E.1 - Supplemental Item - Facility & Beach Fee Breakdown 
  • Item E.1 - Supplemental Item - Water Sewar 2024-2025 Rate Alternatives Summary

May 23, 2024 - Special Board of Trustees Meeting

• Special Agenda (2 pages) 5:00 PM
• Special Packet
  • Item E.1 - Food and Beverage
  • Item E.1 - Marketing
  • Item E.1- Finance
  • Item E.1 - HR/Risk Management
  • Item E.1 - Parks
  • Item E.1- Facilities
  • Item E.1 - Ski
  • Item E.1 - Recreation - Senior Programs
  • Item E.1 - Recreation Tennis - Beach - Aquatics
  • Item E.1 - Recreation Tennis - Beach
  • Item E.1 - Recreation - Tennis- Beach Revised
  • Item E.1 - Golf
  • Item E.1 - Public Works- Internal Services
    • Item E.1 - Supplemental Item- Executive Summaries
    • Item E.1 - Supplemental Material - Fund Summary Sheet
    • Item E.1 - Supplemental Presentation Fiscal Year 25
    • Item E.1 - Supplemental Material Historical Facility Fee Allocation
    • Item F.1 - Supplemental Item FY 2025  Budget Tentative vs Recommendation
    • Item F.1 - Supplemental Item - CIP Summary Sheet 0522
    • Item F.1 - Supplemental Item Memo May 23rd Meeting - Budget Workshop
    • Item F.1 - Supplemental Item Facility Fee Allocation - by Subfund
    • Item F.1 - Supplemental - All Fund Roll up

May 20, 2024 - Special Board of Trustees Meeting

• Special Agenda ( 2 pages) 12:00 PM (NOON)
• Packet Special  (127 pages) 
• Item E.1 - 04.10.2024 Meeting Minutes 
• Item F.1 - Board Practice 6.2.0
• Item F.2 - Budget Workshop
  • Item F.2 - Supplemental Material - FY 2024-2025 Budget Workshop Memo
  • Item F.2. - Supplemental Material - FY 25

May 8, 2024 - Board of Trustees Meeting

• Revised Agenda (6 pages) 6:00 PM
• Agenda Regular (6 pages) 6:00 PM
• Agenda Packet - Part 1 (139 pages)
• Agenda Packet - Part 2 (205 pages)
  • Item E.2 - GM Report
  • Item E.3 - Project Close-Out Reports
  • Item E.4 - Treasury Report March 2023
  • Item F.1 - HDR Amendment Effluent Pipeline
  • Item F.2 - TRPA Agreement Sticker Boats
  • Item F.3 - Sand Harbor Watersports Agreement Amendment
  • Item F.4 - Incline Spirits Agreement Amendment
  • Item F.5 - BBK Amendment PRR Services
  • Item F.6 - Policy and Procedure No. 136
    • Item F.6 - Supplemental Material Policy and Procedure
  • Item G.1 - Board Practice 6.2.0 Budgeting and Fiscal Management
  • Item G.2 - Budget Status Report FY 2024-25
    • Item G.2 - Supplemental Material - Status of Fiscal Year 2024-25 Budget
  • Item G.3 - Parks and Rec Conditions and Project List
  • Item G.4 - Rec Center HVAC System Replacement Agreement
  • Item G.5 - Incline Beach House and Access Project
    • Item G.5 - Supplemental Beach Menu
  • Item G.6 - 2024 Season Golf Play Pass Rate Structure
    • Item G.6 - Supplemental Golf Play Pass Rate Structure- Suggested Adjustments- Trustee Noble
    • Item G.6 - Supplemental Golf Play Pass Rate Structure- Trustee Tonking 
  • Item G.7 - Rubin Brown Amendment
  • Item G.8 - Veterans Memorial Donation
  • Item G.9 - Pickleball Supply Donation
  • Item G.10 - Red White Tahoe Blue II Donation Support
  • Item G.11 - Discussion Board Appointed Committees
  • Item I.1 - Long Range Calendar

May 3, 2024 - Special Golf Advisory Committee Meeting at 3:00 PM

• Special Golf Advisory Committee Meeting Agenda
  • Golf Advisory Committee Packet
    • Item D.1 - 3.14.24 - Meeting Minutes
    • Item D.2 - 03.28.24 - Meeting Minutes
    • Item E.1.1 - Golf Rate Analysis - Golf Operations
    • Item E.1.2 - Golf Committee Rate Recommendation updated 4.21.2024
    • Item E.1.3 - Golf Revenue Projection Modeling Tool
    • Item. E.1.4 - Jay Simon Reccomendation
      • Item E.1- Supplemental Material - Golf Play Pass 2024

April 24, 2024- Board of Trustees Meeting

• Agenda Regular (5 pages) 6:00 PM
• Packet Regular (257 pages)
  • Item E.1 - Audit Committee Candidates Appointment
  • Item F.1 - Treasurers Report Feb 2024
  • Item G.1 - Meeting Minutes 4.10.24
  • Item G.2 - Amendment 3 Clean Tahoe Agreement
  • Item G.3 - CIP Water Main Replacement Alder
  • Item G.4 - Effluent Storage Tank WWRF Agreement
  • Item G.5 - Public Works Carpet Replacement Agreement -Tahoe Specialty Flooring
  • Item G.6 - Recreation Center Group Fitness Room Floor Replacement Agreement
  • Item G.7 - Increase and Transact Under Existing Blanket PO - US Foodservice
  • Item H.1 - Supplemental - 2024 - 2025 Golf Rate Recommendation
  • Item H.1 - Supplemental - Golf Committee Recommendations updated 4.21.24
  • Item H.2 - Set Public Hearing - Water Sewer Rates
  • Item H.3 - Laboratory Equipment Agreement
  • Item J.1 - Long-Range Calendar Review

April 15, 2024 -- Golf Advisory Committee- CANCELLED: TO BE RESCHEDULED

• Golf Advisory Committee Meeting Agenda (2 pages) 3:00 PM

April 10, 2024 - Board of Trustees Meeting 

• Agenda Regular (5 pages) 6:00 PM
• Packet Regular (594 pages)
  • Item E.1 - GM Report
  • Item E.2 - Utility Infrastructure Master Plan Presentation
    • Item E.3 - Supplemental Material- Sewer Master Plan Part 1
    • Item E.3 - Supplemental Material- Sewer Master Plan Part 2
    • Item E.3 - Supplemental Materials-Sewer Master Plan Part 3 
    • Item E.3 - Supplemental Material - Water Master Plan
  • Item F.1 - Meeting Minutes 3.6.24
  • Item F.2 - Meeting Minutes 3.13.24
  • Item F.3 - Meeting Minutes 3.28.24
    • Item F3. - Supplemental Material - Public Comment
  • Item F.4 - TahoeWorkz Agreement
  • Item F.5 - Kodiak Roofing Agreement
  • Item F.6 - NV State Lands Easement Amendment
  • Item G.1 - Golf Rate Recommendations
    • Item G.1 - Supplemental Material - Committee Report
  • Item G.2 - Water Main Replacement Alder
  • Item G.3 - Skate Park Design Agreement
  • Item G.4 - Construction Materials Service Agreement
  • Item G.5 - Labor Negotiator Agreement
    • Item G.5 - Supplemental Material - Incline Village Letter of Engagement
  • Item I.1 - Long Range Calendar

April 5, 2024 - Golf Advisory Committee

• Golf Advisory Committee Agenda (2 pages) 10:00 AM
  • Supplemental Information Staff

April 4, 2024 - Capital Investment Committee

• Capital Investment Committee Agenda - ( 2 pages) 3:00 PM
• Capital Investment Committee Packet (222 pages)

March 28, 2024 - Board of Trustees Special Meeting

Click here for the post-meeting synopsis

• Agenda Special (3 pages) 4:30 PM
• Packet Special (76 pages)
  • Item E.1. - IVGID Audited Financial Statements
    • Item E.1. - Supplemental Material - IVGID FS Draft - 3.25.24
  • Item E.2. - Beach House and Access Projects
  • Item E.3.1 - CMAR Granite WWRF Project
    • Item E.3. 1 - Supplemental Item - CMAR - Granite-WWRF-GC Signed
  • Item E.3.2 - Jacobs Construction Agreement 

March 28, 2024 - Golf Advisory Committee Meeting

• Golf Advisory Committee Agenda (2 pages) 3:00 PM
• Golf Advisory Committee Packet (21 pages)
  • Item D.1. - Meeting Minutes 3.7.24
  • Item E.1. - Committee Recommendations
    • Item E.1. - Supplemental Material - Recommendations for GAC
    • Item E.1. - Supplemental Material Correspondence 

March 27, 2024 - Board of Trustees Town Hall

Click here for the post-meeting synopsis

• Board of Trustees Town Hall Agenda (2 pages) 6:00 PM

March 25, 2024 - Audit Committee Meeting

• Audit Committee Agenda Special (2 pages) 4:00 PM
  • Audit Committee Supplemental Material Item G.1- IVGID FS-Draft
  • Audit Committee Supplemental Material- Item G.1 -  Audit- Communication Letters

March 14, 2024 - Golf Advisory Committee Meeting

• Golf Advisory Committee Agenda (2 pages) 3:00 PM
• Golf Advisory Committee Packet (86 pages)
  • Item D.1 - Meeting Minutes 2.22.24
  • Item E.2 - Golf Pricing and Course Utilization
    • Item E.2 - Supplemental Material 

March 13, 2024 - Board of Trustees Meeting

Click here for the post- meeting synopsis

• Agenda Regular (3 pages) 6:00 PM
• Packet Regular
  • Item E.1 - District General Manager Status Report
  • Item E.2 - Beach Year-End Food and Beverage  Actuals
  • Item E.3 - Treasurer's January 2024 Report
  • Item F.1 - Meeting Minutes 2.28.24
  • Item F. 2 - Board Policy Revision 22.1.0
  • Item G. 1 - Fun Procurement Water Meter Registers
  • Item G. 2 - WWRF Agreement
    • Item G.2 - Supplemental Material
  • Item G. 3 - Point of Sale Agreement
    • Item G.3 - Supplemental Material - Corrected Memo
  • Item I. 1 - Long Range Calendar

March 7, 2024- Audit Committee Committee Meeting

• Audit Committee Meeting Agenda  (2 pages) 4:30 PM

March 7, 2024 - Special Meeting of the Golf Advisory Committee

• Golf Advisory Committee Special Meeting Agenda (2 pages) 3:00 PM
• Golf Advisory Committee Special Packet
  • Item E.1 - Golf Data

March 6, 2024 - Board of Trustees Special Meeting

Click here for the post-meeting synopsis

• Agenda Special  (2 pages) 3:30 PM
• Packet Special
  • Item G. 1 - General Manager Appointment and Employment Agreement
  • Item G. 2 - FY 2024 - 2025 Budget Retreat Capital Budgeting and 5-year planning
    • Item G.2 - Supplemental Material CIP Fleet

March 4, 2024 - Capital Investment Committee

• Capital Investment Committee Agenda (2 pages) 3:00PM - VIRTUAL

February 28, 2024 - Board of Trustees Meeting

Click here for the post-meeting synopsis

• Revised Agenda (5 pages) 6:00PM
• Agenda Regular (6 pages) 6:00 PM
• Packet Regular
  • Item F.1 - Meeting Minutes 1.31.24
  • Item F.2 - Meeting Minutes 2.14.24
  • Item F.3 - SPS10 Agreement- TapMaster
  • Item F.4 - SPS10 Agreement -  Alpine
  • Item F.5 - Burnt Cedar Agreement - Connolly Crane
  • Item F. 6 - Finest LLC Agreement
  • Item F. 7 - Hero Environmental Agreement
  • Item F. 8 - Jacobs Engineering Agreement Amended
  • Item F. 9 - Ponderosa Ranch Road Waterman Agreement
  • Item F. 10 - PW Admin Building Agreement -Tahoe Workz
  • Item G. 1 - Diamond Peak Ski Rates
  • Item G. 2 - Incline Beach House-CIP
    • Item G.2 -  Supplemental- -BeachHouse - Agmt
    • Item G. 2 - Supplemental_Material_BeachAccess_Agmt
  • Item G. 3 - CMAR Agmt
  • Item I. - Long Range Calendar

February 22, 2024 - Golf Advisory Committee

• Agenda (2 pages) 3:00 PM
• Golf Advisory Committee Packet
• Item E. 1 - Meeting Minutes for 1.11.2024
• Item E.2 -  Meeting Minutes 1.25.2024 For Approval
• Item F. 1 - Draft Meeting Minutes 1.25.2024 - Discussion
• Item F.2 - Golf Data Discussion

February 14, 2024 - Board of Trustees Meeting

 Click here for post-meeting synopsis

• Agenda Regular (3 pages) 6:00 PM
• Packet Regular (193 pages)
  • Item E.1 - GM Status Report
  • Item E.2 - Director of Finance Report
  • Item F.1 - Meeting Minutes
  • Item F.2 - Policy Number Sequencing
  • Item F.3 - Whistleblower Policy
  • Item F.4 - Premise Use Agreement Blood Drive
  • Item F.5 - McDonald Carano Legal Services
  • Item G.1 - GM Recruitment Process Recommendations
  • Item I.1 - Long Range Calendar

January 31, 2024 - Board of Trustees Special Meeting

• Revised Agenda (3 pages) 6:00 pm- 
• Agenda Special (3 pages) 
• Packet Special (202 pages)
  • Item E.1 - GM Candidate Selection
  • Item F.1 - Treasurer Report
  • Item F.2 - Director of Golf Update
  • Item F.3 - Contact Review
  • Item G.1 - Meeting Minutes
  • Item H.1 - Public Hearing Budget Augmentation
    • Item H.1 - Supplemental Material
  • Item H.2 - Finance Special Project List
  • Item H.3 - Forensic Audit Service Agreement
  • Item H.4 - Baker Tilly Amendment
  • Item H.5 - Board Golas 2024
  • Item H.6 - FlashVote Agreement

January 29, 2024 - Audit Committee

• Audit Committee Agenda (2 pages) 10:30AM
• Audit Committee Packet (52 pages)
  • Item E.1 - Whistleblower Policy Procedure
  • Item F.1 - Meeting Minutes 12.20.23

January 25, 2024 - Golf Advisory Committee Meeting 

• Golf Advisory Committee Agenda (2 pages) 3:00PM - VIRTUAL
• Golf Advisory Committee Revised Agenda (2 pages) 
• Golf Advisory Committee Packet (8 pages) 
  • Item E.2 - Director of Golf Job Description

January 25, 2024 - Board of Trustees Special Meeting

Click here for post-meeting synopsis

• Agenda Special (2 pages) 6:00PM
• Packet Special (103 pages)
  • Item G.1 - Memo FlashVoteSurveyResults
  • Item G.1 - Documents
  • Item G.2 - Board Memo - GM Employment Contract Approval - 1.17.24
  • Item G.2 - Documents
  • Item G.3  - Memo Agenda Item - BBK Contract
  • Item G.3 - Documents
  • Item F. 1 - Meeting minutes

January 17, 2024- Cancelled

Audit Committee Meeting Updated Agenda

Audit Committee Meeting Agenda (2 Pages) 4:00pm

January 11, 2024 - Golf Advisory Committee Meeting

• Golf Advisory Committee Agenda (2 Pages) 3:00PM  - VIRTUAL
• Golf Advisory Committee Packet (53 Pages)
  • Item E. 1 - Meeting Minutes
  • Item F. 1 - Golf Service Levels
    • Item F.1 - Supplemental Item- Championship Utilization
  • Item F .2 - Golf Food & Beverage
  • Item G. 1 - Long Range Calendar

January 10, 2024- IVGID Board Meeting

Click here for post-meeting synopsis

• Agenda Regular (4 Pages 6:00pm)
• Agenda Packet (PDF) (317 Pages)
  • Item E.1 - GM Report
  • Item E.3 - Capital Projects
    • Item E. 3 - Supplemental Item - Eng Mtg Mins
  • Item E.5 - Magazine Survey
  • Item E.6 - Treasurers Report
  • Item F. 1 - Townhall
  • Item F. 2 - CIC Appointment
  • Item F. 3 - First Non-Profit
  • Item F. 4 - Meeting Minutes
    • Item F. 4 - Supplemental Item-Public Comment
    • Item F. 4 - Supplemental Item -Public Comments
  • Item G. 1 - FY2024 - 2025 Budget Calendar
  • Item G. 2 - Purchasing Admin Recruitment
  • Item G. 3 - GM Recruitment
    • Item G. 3 - Supplemental Item- General - Manager
    • Item G. 3 - Additional Supplemental Item- GM ContractTemplate
  • Item G. 4 - HDR Sewer Rat

    Archived Agendas & Packets

    We have archived Agendas and Packets from prior years on separate pages of the website. Click the links below to access the archives

    • 2023 Agendas & Packets: July - December
    • 2023 Agendas & Packets: January - June
    • 2022 Agendas & Packets
    • 2021 Agendas & Packets
    • 2020 Agendas & Packets
    • 2019 Agendas & Packets

    If you wish to see older materials, please email info@ivgid.org with specifics on what documents you'd like to see.