Archived Agendas and Packets 2021
Archived 2021 Board of Trustees/Audit Committee Agendas & Packets
December 16, 2021
- Agenda Audit (1 Page) 3:00 PM Virtual
- Packet Audit (28 pages)
December 14, 2021
- Agenda Workshop (2 Pages) 5:00 PM Virtual
- Packet Workshop (327 Pages)
December 8, 2021
- Agenda Audit (1 Page) 3:00 PM Virtual
- Packet Audit (151 Pages)
- Agenda Regular (3 Pages) 6:00 PM Virtual
- Packet Regular (358 Pages)
- E. - District General Manager Update
- F. - Long Range Calendar
- G.1.A. - Payment of Bills
- G.2. - Golf Season Wrap Up - 2020_2021
- G.3.A. - 1st Quarter Budget Update - FY2021_2022
- G.3.B. - 1st Quarter Popular Report - FY2021_2022
- H.1. - Consent Calendar - HDR Engineering
- H.2. - Consent Calendar - Templates
- I.1. - General Business - Change Orders - FW Carson
- I.2. - General Business - Revisions to Board Policy 15.1.0
- I.3. - General Business - Dillon's Rule
- I.4. - General Business - Board Officers for Calendar Year 2022
- J.1. - Meeting Minutes of November 3, 2021
- J.2. - Meeting Minutes of November 22, 2021
November 22, 2021
- Agenda Special (1 Page) 9:00 AM Virtual
- Packet Special (25 Pages)
November 17, 2021
- Agenda Audit (1 Page) 3:00 PM Virtual
- Packet Audit (115 Pages)
- Supplemental Material – Capital Asset Audit Adjustments
- Supplemental Material – Cash Balance Audit Adjustments
November 10, 2021
- Agenda Regular (3 pages) 6:00PM Virtual
- Packet Regular (237 pages)
- E. - Public Hearing
- G. - Long Range Calendar
- H.1.A.- Payment of Bills
- H.2. - District Pricing Policy Presentation
- H.3. - Mountain Golf Course Cart Path Rep Project
- H.4. - Effluent Pipeline Project
- I.1. - Mowers
- I.2. - Cleaning Services
- I.3. - Reject all bids for Wetlands Project
- J.1. - Public Utility Rate Study
- J.2. - ASA#1 - Lumos
- J.3. - Snowmaking Air Compressor
- J.4. - Board packets
- J.5. - Resolution 1890 - Medium Term Install. Purchase Agreemnt - Golf Carts at Champ
- K.1. - Meeting Minutes - October 13, 2021
November 3, 2021
- Agenda Regular (2 pages) 6:00 PM Chateau
- Packet Regular (112 pages)
October 26, 2021
- Agenda Audit (2 pages) 3:00 PM Chateau
- Packet Audit (82 pages)
- D.1. - General Business - Policy 15.1.0
- D.2. - General Business - External Audit Progress etc.
- D.3. - General Business - Moss Adams recommendations etc.
- D.4. - General Business - Internal Controls
- D.5. - General Business - Investment Income
- E. - Long Range Calendar
- G.1. - Meeting Minutes - August 18, 2021
October 26 - REGULAR BOARD MEETING CANCELLED
- Agenda Regular (2 pages) 6:00 PM Chateau
- Packet Regular (112 pages)
October 13, 2021
- Agenda Regular (2 pages) 6:00 PM via Zoom at Southwood Boardroom
- Packet Regular - Part 1 (138 Pages)
- Packet Regular - Part 2 (190 Pages)
- Packet Regular - Part 3 (187 Pages)
- E.1. - General Manager's Update
- F. - Long Range Calendar
- G.1. - Utility Fund Analysis
- H.1. - Consent Calendar - Wetlands
- H.2. - Consent Calendar - First Amendment to GM Emp Agreement
- I.1. - General Business - Board Policies and Practices
- I.2. - General Business - Amendments - Lumos and Associates
- I.3. - General Business - Champ Course Golf Carts
- J.1. - Meeting Minutes - September 2, 2021
September 30, 2021
- Agenda Regular (3 Pages) 5:00 PM Chateau
- Packet Regular - Part 1 (110 Pages)
- Packet Regular - Part 2 (75 Pages)
- Packet Regular - Part 3 (80 Pages)
- Packet Regular - Part 4 (85 Pages)
- E. - District General Manager's Update
- F. - Long Range Calendar
- G.1.a. - Reports - Treasurers Report - Payment of Bills
- G.2. - Reports - 4th Qtr Financial Report through 06302021
- G.3. - Reports - Popular CIP Status Report through 06302021
- H.1. - Consent Calendar - Mathis Group Proposal
- I.1. - General Business - GM Evaluation
- I.2. - General Business - Augmentations
- I.3. - General Business - SOW for special legal counsel for beach deed
- I.4. - General Business - District Strategic Plan
- I.5. - General Business - Policy 15.1.0
- I.6. - General Business - Policy 16.1.1
September 15, 2021 - CANCELLED
- Agenda Regular (3 pages) 6:00 PM Chateau
- Packet Regular - Part 1 (53 Pages)
- Packet Regular - Part 2 (74 Pages)
- Packet Regular - Part 3 (85 Pages)
- Packet Regular - Part 4 (106 Pages)
- E. - District General Manager Update
- F. - Long Range Calendar
- G.1. - Reports - Treasurer's Report
- G.2. - Reports - Budget Update
- G.3. - Reports - Popular CIP Status Report
- H.1. - Consent Calendar - Mathis Group
- I.1. - General Business - Carry-over
- I.2. - General Business - SOW for Special Legal Counsel for Beach Deed
- I.3. - General Business - District Strategic Plan
- I.4. - General Business - Policy 16.1.1 - Rec Roll
- I.5. - General Business - Policy 15.1.0 - Audit Committee
- I.6. - General Business - GM Perf Eval and Employment Agreement
September 2, 2021
- Agenda Regular (3 pages) 6:00 PM Southwood Boardroom
- Packet Regular - Part 1 (307 pages)
- Packet Regular - Part 2 (253 pages)
- E. - Long Range Calendar
- G.1. - Consent Calendar - Effluent Pond Lining - Jacobs
- G.2. - Consent Calendar - Utility Rate Study - HDR Eng'g
- G.3. - Consent Calendar - Mtn Golf Cart Paths - FW Carson
- G.4. - Consent Calendar - Auth to Transact - Blanket POs
- G.5. - Consent Calendar - Cameras
- H.1. - General Business - Media Buy - EXL Media
- H.2. - General Business - Policy 16.1.1
- H.3. - General Business - Scope of Work - Legal Counsel - Beach Deed
- H.4. - General Business - Scope of Work - Dillons Rule
- H.5. - General Business - District Strategic Plan
- H.6.a. - General Business - Policy 15.1.0 - From Audit Committee
- H.6.b. - General Business - Policy 15.1.0
- H.7. - General Business - Appointment of a Trustee to AC
- I.1. - Meeting Minutes - August 10, 2021
BOT Correspondence received after 08/10/2021:
August 18, 2021
- Agenda Audit (1 page) 3:30 PM
- Packet Audit (47 pages)
August 10, 2021
- Agenda Audit (2 pages) 2:00 PM Chateau
- Packet Audit (158 pages)
- Agenda Regular (3 pages) 6:00 PM Chateau
- Packet Regular (171 pages)
- E. - General Manager's Report
- F. - Long Range Calendar
- G.1. - Treasurers Report
- G.4. - Investment Report
- H.1. - Consent Calendar - Snowmaking Fan Guns
- H.2. - Consent Calendar - Surface Lift
- H.3. - Consent Calendar - Annual Report from Audit Committee
- I.1. - General Business - Ski Lift Haul Rope
- I.2. - General Business - Tri-Strategies
- I.3. - General Business - Washoe County Roads
- I.4. - General Business - Policy 20.1.0
- I.5. - General Business - Whistleblower Policy
- J.1. - Meeting Minutes - July 13, 2021
July 13, 2021
- Agenda Audit (2 pages) 3:00 PM Chateau
- Packet Audit (76 pages)
- E.1. - Whistleblower
- E.2. - Performance of External Auditors - Eide Bailly
- E.3. - Audit Committee Annual Report
- E.4. - Approach to facilitate external audit process for FY 2020_2021 and elect liaison to the Auditor
- E.5. - Policy 15.1.0
- F. - Long Range Calendar
- G.1. - Communications Received
- H.1. - Meeting Minutes - June 9, 2021
- H.2. - Meeting Minutes - June 29, 2021
- Agenda Regular (3 pages) 6:00 PM Chateau
- Packet Regular - Part 1 (174 pages)
- Packet Regular - Part 2 (132 Pages)
- Packet Regular - Part 3 (261 Pages)
- E. - District General Manager Update
- F. - Long Range Calendar
- G.1. - Reports - Treasurer's Report
- G.2. - Reports - Raftelis Report
- G.3. - Reports - Champ Golf Carts
- H.1. - Consent Calendar - Tahoe Truckee Area Agreement for Mutual Emergency Aid
- H.2. - Consent Calendar - Lakeview Ski Lift - Artec Machine Systems
- H.3. - Consent Calendar - Snow Grooming Vehicle - Kassbohrer
- H.4. - Consent Calendar - Salaries
- H.5. - Consent Calendar - SPS #1 - Jacobs
- H.6. - Consent Calendar - Server Licenses - SHI
- I.1. - General Business - Rec Center Locker Rooms
- I.2. - General Business - Pipeline and Pond
- I.3. - General Business - Indebtedness
- I.4. - General Business - Board Policy 15.1.0
- I.5. - General Business - Appointment, modifications, etc. from the Audit Committee
- I.6. - General Business - District Strategic Plan
- J.1. - Meeting Minutes 05122021
- J.2. - Meeting Minutes 05262021
- J.3. - Meeting Minutes 06092021
June 29, 2021
- Agenda Audit (2 pages) 4:00 PM Southwood Boardroom
- Packet Audit (22 pages)
June 9, 2021
- Agenda Audit (3 pages) 4:00 PM Southwood Boardroom
- Packet Audit (94 pages)
- D.1. - Internal Controls
- E.1. - Independent Financial Audit - Schedule_Work Plan
- E.2. - Engage DavisFarr in additional work and expensing certain cost
- E.3. - Expensing certain costs - Recommendation
- E.4.a. - Funding Public Parks through General Fund resources
- E.4.b. - Cash Position of Utility Fund 2020 to 2022
- E.4.c. - Reclassification
- E.4.d. - Incline Park Facility
- E.4.e. - Golf Courses
- E.4.f. - Improper reporting and use of Facility Fees
- E.4.g. - Title on 89 parcels
- F. - Long Range Calendar
- G.1. - Meeting Minutes - April 29, 2021
- Agenda Regular (3 pages) 6:00 PM Southwood Boardroom
- Packet Regular (268 pages)
- E. - Long Range Calendar
- F.1. - Reports - IVCBVC - Microtransit Pilot Program
- F.2. - Reports - Tri - Strategies Verbal Report of the 2021 Legislative Session
- G.1. - Consent Calendar - Unemployment Insurance
- G.2. - Consent Calendar - Design Services - Effluent Pipeline - HDR
- G.3. - Consent Calendar - Design Services - Effluent Pond Lining - Jacobs
- H.1. - General Business - Rec Center Lockrooms - Add's Arch Svcs
- H.2. - General Business - Amd#1 to NDSL Agreement
- H.3. - General Business - Reject bids - Watermain
- H.4. - General Business - Interviews and possible section of Audit Committee At Large Member
- H.5. - General Business - Audit Committee Organization - Confirm the 2 BOT appointments
- H.6. - General Business - Dillon's Rule
- H.7. - General Business - Pricing
- H.8. - General Business - District Strategic Plan
- H.9. - General Business - Payment to Special Master Matthew Sharp
- I.1. - Meeting Minutes - May 5, 2021
May 26, 2021
- Agenda Regular (2 Pages) 6:00 PM Southwood Boardroom
- Packet Regular (233 Pages)
May 12, 2021
- Agenda Regular (2 Pages) 6:00 PM Southwood Boardroom
- Packet Regular - Part 1 (138 Pages)
- Packet Regular - Part 2 (263 Pages)
- Packet Regular - Part 3 (273 Pages)
- Packet Regular - Part 4 (75 Pages)
- E.1. - Public Hearing - MOU
- F. - Long Range Calendar
- H.1. - Tri-Strategies Legislative Report
- H.2. - Diamond Peak Ski Resort Report
- H.3.a. - Payment of the Bills
- H.4.a. - District Financial Result through 03312021
- H.4.b. - District Popular CIP Report through 03312021
- J.1. - Effluent Export Pipeline and Pond Lining Projects
- J.2. - Rec Center Lobby Restrooms
- J.3. - Rec Center Locker Rooms
- J.4. - Clean Tahoe
- J.5. - Quitclaim on Water Main
- J.6.a. and b. - Modifying employees etc access to the beaches and Res 1888
- J.7. - Board Correspondence
- J.8. - Transition back to in person meetings
May 5, 2021
- Agenda Special (2 pages) 3:30 PM Southwood Boardroom
- Packet Special (269 Pages)
April 29, 2021
- Agenda Audit (2 pages) 4:00 PM Southwood Boardroom
- Packet Audit (96 pages)
- D.1. - Report on advertising and interviews for appointment to Audit Comm
- D.2. - Info Update on Internal Controls Project
- E.1. - Engagement Letter with Davis Farr LLP
- E.2. -Discuss NRS etc as it relates to annual audit
- E.3. - Whistleblower Procedure
- E.4.a. - Memo from Cliff Dobler
- F. - Long Range Calendar
- G.1. - Meeting Minutes - March 11, 2021
- Agenda Regular (3 pages) 6:00 PM Southwood Boardroom
- Packet Regular - Part 1 (203 Pages)
- Packet Regular - Part 2 (183 Pages)
- Packet Regular - Part 3 (164 Pages)
- E. - General Manager's Report
- F. - Long Range Calendar
- J.1. - Burnt Cedar Pool
- J.2. - Rec Ctr Upstairs Lobby Restrooms Remodel
- J.3. - Resolution 1884 - Beach Access
- J.4. - Beach Venue Rates
- J.5. - Convert tennis court to pickleball courts
- J.6. - SPS#13
- J.7. - Potential revisions to Board policies and practices
- K. - Minutes - April 14, 2021
April 14, 2021
- Agenda Regular (2 pages) 6:00 PM Southwood Boardroom
- Packet Regular (252 Pages)
- A. - Presentation of the Loss Control Excelleance Award - POOL_PACT
- E. - Long Range Calendar
- F.1. - Payment Recap - Mark Smith vs IVGID - Case No. CV18-01564
- G.1. - Tri Strategies Verbal Legislative Update
- G.2.A. - Payment of Bills
- H.1. - Consent Calendar - Golf Rates - Conformed
- I.1. - FY 2021_2022 Tenative Budget
- J.1. - Minutes - March 31, 2021
- Powerpoint Presentation on the Tentative Budget
March 31, 2021
- Agenda Regular (3 pages) 4:00 PM Southwood Boardroom
- Packet Regular (321 Pages)
- E.1. - General Manager's Report
- F. - Long Range Calendar
- I.1. - Consent Calendar - Jacobs
- J.1. - General Business - Rental Shop Equipment
- J.2. - General Business - DP Outdoor Uniforms
- J.3. - General Business - SPS#13 - Emergency Construction Contracts - Two
- J.4. - General Business - Golf Play Pass structure, etc.
- J.5. - General Business - Facility Rates for the Chateau and Aspen Grove
- J.6. - General Business - Retainer - ETS
- K.1. - Meeting Minutes - 02242021
- K.2. - Meeting Minutes - 03102021
- K.3. - Meeting Minutes - 03242021
March 24, 2021
- Agenda Regular (2 pages) 3:30 PM Southwood Boardroom
- Packet Regular (139 pages)
March 11, 2021
- Agenda Audit (3 pages) 6:00 PM Southwood Boardroom
- Audit Regular
- D.1. - Whistleblower
- D.2. - Internal Controls
- D.3. - Chart of Accounts
- D.4. - Review and discuss five items
- D.5. - CFDobler memorandum dtd 11302020 - Dillon's Rule - 1 of 3
- D.6. - CFDobler memorandum dtd 11302020 - Dillon's Rule - 2 of 3
- D.7. - CFDobler memorandum dtd 11302020 - Dillon's Rule - 3 of 3
- D.8.a. - CFDobler memorandum dtd 11232020 re Effluent Pipeline
- D.8.b. - CFDobler e-mail dtd 11252020 - CAFR
- D.8.c. - 12192020 email to J Lanzaortta re Draft Final Report (Moss Adams) etc.
- D.8.d. - CFDobler memorandum dated 01062020 - WRRF
- D.8.e. - CFDobler memorandum dated 01062020 - IT Infrastructure
- D.8.f. - 01262021 email from ALKatz re Whistleblower
- E. - Long Range Calendar
- F.1. - Meeting Minutes - January 27, 2021
- F.2. - Meeting Minutes - February 10, 2021
March 10, 2021
- Agenda Regular (2 pages) 6:00 PM Southwood Boardroom
- Packet Regular - Pt. 1 (260 pages)
- Packet Regular - Pt. 2 (260 pages)
- E. - Public Hearing - Union MOU
- F.1. - District General Manager Report
- F.1.a. - Report from Tri-Strategies
- G. - Long Range Calendar
- I.1. - Report - Mgmt responses and imp plan regarding Moss Adams report
- I.2.A. - Payment of Bills
- K.1. - General Business - Davis Farr Contract Award
- K.2. - Mountain Golf Cart Path Replacement Project
- K.3. - Diamond Peak Ski Resort Rates
- K.4. - Incline Village Golf Courses Rates
- K.5. - Chateau and Aspen Grove Rates
- K.6. - Driving Range Nets
- K.7. - Monies to review selected District policies
- K.8.a. - Reservoir
- K.8.b. - Truck
- K.8.c. - Rosewood Creek Foot Bridge
- K.9. - Payment to ETS
- L.1. - Minutes - January 28, 2021
- L.2. - Minutes - February 10, 2021
- NRS 288.153 – Required Posting – Union Agreement
February 24, 2021
February 10, 2021
- Agenda Regular (3 pages) 6:00PM Southwood Boardroom
- Packet Regular (174 pages)
- F.1. - District General Manager Report
- G. - Long Range Calendar
- I.1.A. - Payment of Bills
- J.1. - Consent Calendar - OpenGov
- J.2. - Consent Calendar - Olympus and Associates - Reservoir Coatings
- K.1. - BBK - Legal Services
- K.2. - Audit Committee Report
- L.1. - Meeting Minutes - Jan 13, 2021 Updates requested by the BOT, revised copy forthcoming
- L.2. - Meeting Minutes - Jan 20, 2021
January 28, 2021
January 27, 2021
January 20, 2021
- Agenda Special - Budget Workshop
- Packet Special - Budget Workshop
- Packet Special – Budget Workshop – PowerPoint Presentation
- Packet Special – Budget Workshop – Policies and Practices
January 13, 2021
- Agenda Regular (3 pages)
- Packet Regular (134 pages)
- F.1. - District General Manager Report
- G. - Long Range Calendar
- I.1. - Final Report-Moss Adams
- I.2.A. - Checks
- K.1. - Election of Board of Trustees Officers
- K.2. - Code of Conduct
- K.3. - Contract-Utilities Mgmt Review and Asset Assessment
- K.4.-Scope of Work - Legislative Representation
- K.5.-Discussion - Utility Rate
- K.6.-Commit CS fund balance to priority Board projects
- L.1.-Meeting Minutes - December 9, 2020