Archived Agendas and Packets 2024 July-December

Archived 2024 (July - December) Board of Trustees/Audit Committee Agendas & Packets

December 19, 2024

• Agenda Audit Committee
• Packet Audit Committee
  • Item D.1. - Update IVGID 2024 Draft Audited Financial Statements
  • Item D.2. - 2023 Look-Back Project Next Steps
    • Supplemental to D.2. - 2023 Look-Back Project Binder to the District Website. 
  • Item F.1. - Audit Committee Meeting Minutes October 15 for Approval
  • Item F.2. - Audit Committee Meeting Minutes November 18 for Approval

December 11, 2024

• Agenda Regular
  • Packet Regular
  • Item E.1. GM Monthly Status Report
  • Item E.2. Skatepark Update
  • Item E.3. Capital Improvement Project Report
  • Item F.1. Meeting Minutes for Approval 2024-10-30
  • Item F.2. Meeting Minutes for Approval 2024-11-13
  • Item F.3. Diving Board Donation
  • Item G.1. Public Hearing Consideration One-Year Contract Extention
  • Item H.1. First NonProfit Contract Award
  • Item H. 2. Capital Improvement Water Main Replacement Agreement
  • Item H. 3. General Counsel Agreement BBK
  • Item H. 4. Board Policy 6.1.0- Practice 6.2.0
  • Item H. 5. District Policy and Procedure 138 Resolution 1910
  • Item H. 6. Review Board Goals
  • Item H. 7. Review District General Manager Goals
  • Item J. 1. Long-Range Calendar

November 27, 2024

• Agenda Special Board Meeting - Meeting begins at 1:45 pm
  • Packet Special Board Meeting
  • E.1.  District General Manager Employment Agreement for Approval
    • Supplemental to E.1 - Walrack Waiver
    • Supplemental to E.1. - Labor Estimates for General Fund GM and Finance Cost Centers

November 18, 2024

• Agenda Audit Committee
  • Packet Audit Committee
  • Supplemental to Item D.2.  - IVGID Letter to CLGF Regarding Corrective Plan
  • Supplemental to Item D.3. - Board Policy 8.1.0 Capitalization of Fixed Assets
  • Supplemental to Item D.4. - Memorandum for Lookback Project

November 13, 2024

• Agenda Regular -Meeting will be held at 4:30 PM 
  • Packet Regular
  • Item E.1.  GM Candidates
    • Supplemental to E.1. - Walrack Waiver of Notice - Add after Walrack information
  • F.1. GM Monthly Status Report
  • F.2. Ord 7, Para 44, Fees Kept Current
  • F.3. Treasuree's Report - July & August
  • G.1. Meeting Minutes - 10-09-2024
    • Supplemental to Item G.1. - Ana Cortez Waiver
    • Supplemental to Item G.1. - Kent Walrack provided handout
  • G.2. Integrity Pest Mgmt
  • G.3. Jacobs
  • G.4. Pro West Associates
  • G.5. CC Cleaning - DP
  • G.6. Flaik
    • Supplemental to G.6. - flaik Contract - Remove and replace memorandum
  • H.1. Board Liasion
  • H.2. Practice 6.2.0
    • Supplemental to H.2. - Beach and Boat Ramp Rates 2024 - Add to item at the end
    • Supplemental to H.2. - Rec Center Rates 2024 - Add to item at the end
    • Supplemental to Item H.2. - Trustee Tulloch Comments
  • H.3. CC Cleaning Rec Center
    • Supplemental to H.3. - Rec Ctr Janitorial - Remove and Replace Entire Item
  • H.4. Plan of Correction
  • J. Long Range Calendar
    • Supplemental to Item K. - Contracts Reviewed by Trustee Schmitz

October 30, 2024

• Agenda Regular  Meeting will be held at 4:30 PM
  • Packet Regular (245 Pages)
  • Item F.1. Meeting Minutes -2024-0731 for Approval
  • Item F.2. Meeting Minutes -2024-0924 for Approval
  • Item F.3. CC Cleaning RFP and Service Agreement
  • Item F.4. AI-Chatbot Service Agreement
  • Item G.1. Alta Vista Janitorial Service Agreement
  • Item H.1. General Manager Candidate Interviews
    • Supplemental Item H.1. - GM Candidate Ana Cortez
    • Supplemental Item H.1. - GM Candidate Kent Walrack

October 15, 2024

• Agenda Audit Committee
  • Audit Committee Packet
    • Item D.1. - Davis Farr Annual Audit Update
    • Item D.2.  - Rubin Brown Update
    • Item D.3. - Board Policy 8.1.0 Capitalization of Fixed Assets
    • Item D.4. - Accounting Reporting LookBack Project
      • Item D.4. - Supplemental Look Back 
    • Item F.1. - Meeting Minutes for June 17 for Approval
    • Item F.2. - Meeting Minutes for August 20 for Approval

October 9, 2024

Click here for the post-meeting synopsis

• Agenda Regular
• Packet Regular (571 pages)
  • Packet with supplemental Items included
  • Item E.1. - Interim General Manager Monthly Report - September 2024
  • Item E.2. - Rubin Brown Observation Status Report
  • Item E.3. - Community Service Admin Fund
  • Item E.4. - District Beach Food & Beverage Sales Report
  • Item F.1. - Meeting Minutes August 20 For Approval
  • Item F.2. - Meeting Minutes August 28 For Approval 
  • Item F.3. - Meeting Minutes September 11 For Approval
  • Item F.4. - ITF Trail of Treats Donation
  • Item F.5. - Snowmaking Air Compressors Cisco Purchase Order Agreement
  • Item G.1. - District General Manager Recruitment Candidate Interview Process Discussion
  • Item G.2. - Reporting Structure Changes Contracts & Purchasing Manager Position
  • Item G.3. - Contracts & Purchasing Manager Job Description
  • Item G.4. - Tyler Systems Agreement
    • Item G.4. Supplemental Material Tyler Agreement 102220 
  • Item G.5. - Blanket Purchase Order Agreements Food & Beverage
  • Item G.6. - Practice 6.2.0
  • Item G.7. - Non-Profit Discounts District Venues
  • Item I - Long-Range Calendar

September 24, 2024 - Board of Trustees Town Hall

• Agenda -  revision 1 - Town Hall

September 11, 2024 - Board of Trustees Meeting

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• Agenda Regular
• Packet Regular (271 pages)
  • Item E.1. - Acting GM Report
  • Item E.2. - Food and Beverage Report
  • Item E.3. - Grease Interceptor Report
  • Item F.1. - 0806 Meeting Minutes for Approval
  • Item F.2. - Hyatt Lease Agreement
  • Item F.3. - Entrance Security Gate Actuator Agreement
  • Item F.4. - Purchase Order Agreement Ski Beach Boat Ramp Inspection
  • Item F.5. - Ozon Analyzers Inspection Agreement
  • Item G.1. - Policy Procedure 142 Resolution No 1898
  • Item G.2. - Appoint Interim General Manager
  • Item G.3. - Legal Services RFP
  • Item G.4. - Written Request Washoe County Interim Director of Finance
  • Item I - Long-Range Calendar

August 28, 2024 - Board of Trustees Meeting

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• Agenda Regular
• Packet Regular (522 pages)
  • Item E.1. - Forensic Due Diligence Audit Final Report
    • Item E.2. - Supplemental Material - Defensible Space Revenue vs Expenses
    • Item E.4 - Supplemental Material - Treasurers Report for June 2024 (Includes July Monthly Financial and District Performance Reports )
  • Item E.5. - Picture Pass Punch Card Report
  • Item F.1. - PO Burnt Cedar Intake Inspection
  • Item F.2. - Change Order1 Alder Ave Watermain Replacement Agreement
    • Item F.2. - Supplemental Material - Alder Avenue Water Main Replacement Agreement approved 04.10.2024
  • Item F.3. - PW Billing Software Replacement
  • Item F.4. - SR28 Mill and Overlay Agreement
  • Item G.1. - Ordinance No 7 Review
  • Item G.2. - Policy 6.1.0 and Practice 6.2.0
  • Item G.3. - Blanket Purchase Orders Sole Source Procurement
    • Item G.3. - Supplemental Material - Blanket Purchase Orders for Select Vendors
    • Item G. 3. - Supplemental Item G.3. - A US Foods
  • Item G.4. - PW Purchase of Three Trucks Rolling Stock
  • Item G.5. - PistenBully Snow Grooming Purchase Agreement
  • Item G.6. - Interim GM Appointment
  • Item G.8. - Management Firm RFP
  • Item G.9. - Policy Procedure 142 Resolution No1898 Personnel Management
  • Item G.10. - Policy Procedure 138 Resolution No1910 Naming Dedication
  • Item G.11. - Recruitment Director of Finance Options
  • Item I - Long-Range Calendar

August 20, 2024 - Board of Trustees Meeting

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• Agenda Special
• Packet Special 
• Item E.1. - RFP Management Services
  • Item E.1. - Supplemental Material - District Management Services
• Item E.2. - Employment Separation Agreement
• Item E.3. - Interim General Manager Options

August 20, 2024 - Capital Investment Committee

• Agenda Captial Investment Committee
• Capital Investment Committee Packet (100 Pages) 
• Item F.1. - Equipment Pisten Bully
• Item F.2. - RFQ- Snowflake Lodge Ski Venue
• Item F.3. - Schematic Design - Skate Park

August 20, 2024 - Audit Committee Meeting

• Agenda Audit Committee
• Audit Committee Packet (80 Pages)
• Audit Committee Approved Meeting Minutes for August 20, 2024
• Item D.1. - Rubin Brown Draft Due Diligence Audit Findings
  • Item D.1. - Supplemental Material - Rubin Brown Draft Due Diligence Audit Findings
• Item D.2. - DavisFarr Engagement Letter Annual Planning Communication Timeline
  • Item D.2.A - Supplemental Material - Davis Farr Engagement Letter June 24
  • Item D.2. - Supplemental Material - Signature Page Davis Farr Engagement Letter

August 6, 2024 - Board of Trustees Meeting

• Agenda Regular (2 pages) 6:00 PM
• Packet Regular (85 pages)
  • Item E.1 - District General Manager Monthly Report
    • Item E.1 - Supplemental Item - Disclosure of External Entity Involvement – Policy 22.1.0 Reporting Form
    • Item E.1 - Supplemental Item -Administrative Services Activities in July and Planned Activities in August 
  • Item G.1 - Direction General Manager Vacancy
    • Item G.1 - Supplemental Item Troon Proposal
    • Item G.1 - Supplemental Iteen Troon Presentation
  • Item G. 2 - EXL - Media Agreement
    • Item G.2 - Supplemental Item -2023-2024 IVGID PERFORMANCE REPORT
  • Item I - Long-Range Calendar

July 31, 2024 - Board of Trustees Meeting

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• Agenda Regular (4 pages) 6:00 PM
• Packet Regular (341 pages)
  • Item E.1. - May 2024 Treasurers Report
    • Item E.1. Supplemental Material Hyatt check backup #11822383 New page
    • Item E.1. Supplemental Material May 2024 Check Register sorted Alphabetically Replaces Board Packet pages 17-25
    • Item E.1. Supplemental Material May 2024 CIP and dep pages Board Packet Pages 12 - 13
  • Item F.1. - Meeting Minutes 6.12.24 For Approval
  • Item F.2. - Meeting Minutes 6.26.24 For Approval
  • Item F.3. - Meeting Minutes 7.10.24 For Approval
  • Item F.4. - Purchase Orders for SPS 16
  • Item F.5. - Authorization for Slect Vendor Blanket Purchase Orders
  • Item F.6. - Agreement with Lila Lapanja
  • Item G.1. - Board Practice 6.2.0
  • Item G.2. - Review Policy 8.1.0 Capitalization of Fixed Asset
  • Item G.3. - Policy and Procedure 142 Resolution 1898 Personnel Management
  • Item G.4. - Discussion PP 138 Resolution 1849 Naming and Dedication of District Facilities
  • Item G.5. - Incline Beach Food and Beverage Discussion
  • Item I - Long-Range Calendar

July 10, 2024 - Board of Trustees Meeting

• Agenda Regular (4 pages) 6:00 PM
• Packet Regular (423 pages)
  • Item E.1. - GM Report
  • Item E.2. - Ordinance 7 Report
  • Item F.1 - Meeting Minutes May 31, 2024 - For Approval
  • Item F.2. - CCTV Equipment PO
    • Item G.1. - Supplemental Item - IVGID Forensic Due Diligence Report Draft
  • Item G.2. A. - Public Hearing Proposed Sewer and Water Rates
  • Item G.3. - WRRF Roof Replacement
  • Item G.4. - NLTFPD Report and Agreement
  • Item G.5. - Indebtedness Report From NVTC-LGF-10
  • Item G.6. - PolicyProcedure-142 Resolution 1898 Proposed Revisions
    • Item G.6. - Supplemental Item - PP 142
  • Item G.7. - Nutanix Server Clusters PO
  • Item G.8. - Clubs Policy Review
  • Item I - Long Range Calendar