Archived Agendas and Packets 2024 January-June

Archived 2024 (January - June) Board of Trustees/Audit Committee Agendas & Packets

June 26, 2024 - Board of Trustees Meeting

• Agenda (7 pages) 6:00 PM
• Packet (754 pages)
  • Item E.1. - Parasol Annual Report
    • Item E.1 - Supplemental Item- Parasol Lease with Amendment
  • Item E.2. - Treasurers Report
  • Item E.3. - NLTFPD
    • Item E.4. Supplemental Item- Authorized position burden rates
  • Item F.1. - Meeting Minutes May 23, 2024
  • Item F.2. - Meeting Minutes May 28, 2024
  • Item F.3. - Meeting Minutes May 29, 2024
  • Item F.4. - Meeting Minutes May 30, 2024
  • Item F.5. - Parking Lot Sweeping Services
  • Item F.6. - Parking Lot Striping Services
  • Item F.7. - Jacobs Engineering Professional Service Agreement
  • Item F.8. - Burnt Cedar Inlet Pump Electrical Repair
  • Item F.9. - Burnt Cedar Inlet Pump Inspection
  • Item F.10 - Wetlands Effluent Disposal Facility
  • Item F.11. - Co-Sponsor Sharkfest
  • Item F.12. - License Agreement Red White and Tahoe Blue
    • Item F.12 - Supplemental Item - License Agreement Red, White & Tahoe Blue II Final
  • Item G.1. - Veterans Memorial
  • Item G.2. - GM Resignation and Recruitment
  • Item G.3. - Golf Play Pass Rate Structure
  • Item G.4. - Parks and Rec Fees
  • Item G.5 - Parks and Rec Prioritized Project List
  • Item G.6 - SPS5 Wetwell and Manhole Rehabilitation Project
  • Item G.7. - Proposed Sewer Water Rate Increase
  • Item G.8. - Incline Beach House and Access Projects
  • Item G.9. - Review of Board Goals 2024
  • Item I - Long-Range Calendar

June 17, 2024 - Audit Committee Meeting

• Audit Agenda (2 pages) 4:00 PM
• Audit Packet
• Audit Committee Approved Meeting Minutes for June 17, 2024
• Item F.1 - Meeting Minutes from March 7, 2024
• Item F.2 - Meeting Minutes March 25, 2024

June 12, 2024 - Board of Trustees Meeting

• Agenda (3 pages) 6:00 PM
• Packet
• Item E.1 - General Manager Report
• Item F.1 - Meeting Minutes  5.20 For Approval
  • Item E.4 - Supplemental Item - Chair Schmitz
• Item F.2 - Hero Environmental HHW Agreement
• Item G.1. Beach House Amendment
• Item G.2 - Policy and Procedure 136 - Revision
• Item G.3 -  Board Appointed Advisory Committee
• Item G.4 - CC Media Agreement
• Item I - Long-Range Calendar
  • Item J- Supplemental Item - Trustee Updates - Contracts reviewed by Trustee Schmitz per policy 3.1

May 31, 2024 - Public Hearing Continued

• Agenda (3 pages) 6:00 PM
• Packet
  • Item G.2. - Supplemental Item - Public Hearing Script for Vice Chair
  • Item G.2.A - Supplemental Item -  Resolution Report for Collection of Recreation Stand-by
  • Item G.3. - Supplemental Item - Public Hearing Script for the Treasurer
  • Item  G.3.A - Supplemental Item - Fiscal Year 25 May 31
  • Item G.3.AB - Supplemental Item - Budget Memo Meeting Budget Final AC
  • Item G.3.B - Supplemental Item - Central Services 

May 30, 2024 continued  Board of Trustees Meeting from May 29, 2024

• Agenda (3 pages) 6:00 PM
• Packet
  • Item G.2 - Supplemental Item - Power Point Fiscal Year 25 Facility Fee
  • Item G.3. A - Supplemental Item Power Point Fiscal Year 2024 - 2025 Budget
  • Item G. 3. A B -Supplemental Item - Budget Memo May 29 Meeting- Budget Final AC
  • Item G.3. B  - Supplemental Item - Central Services 5.29.24
  • Item G.3. A  - Supplemental Item - Approved Position List
  • Item G.3. A  - Supplemental Item - District Wide Roll Up FY 2024-25 Budget
  • Item G.3. A  - Supplemental Item - Email recap on reconciliation of the initial Salaried Positions
  • Item G.3.A  - Supplemental Item - Email recap on why Salaries and Benefits have gone up
  • Item G.3. A  - Supplemental Item - Bldgs MAINTENANCE LIST Updated
  • Item G.3. A  - Supplemental Item - FY24-25 CIP Budget
  • Item G.3. A  - Supplemental Item - Fund Budget Sheets
  • Item G.3. A  - Supplemental Item - Budget Summary Cuts
  • Item G.3.A - Supplemental Item - All Fund Roll up

May 29, 2024 - Board of Trustees Meeting

• Agenda Regular (3 pages) 6:00 PM
• Packet Regular (238 pages)
  • Item E.1 - Beach Access Survey
  • Item F.1 - 4.24.2024 Meeting Minutes 
  • Item F.2 - 5.8.2024 Meeting Minutes
  • Item F.3 - Agreement Water Pump Station
  • Item G.1 - Tyner Emergency Asphalt Replacement
  • Item G.2 - Public Hearing RecRoll
  • Item G.2. A - Supplemental Material Rec Roll Adoption of Resolution
  • Item G.3 - Public Hearing 2024-25 Budget
  • Item G.3.A - Supplemental 20240529 BOT Presentation
  • Item G.3.A - Supplemental Material - Memorandum
  • Item G.3.A. - Supplemental Material  - Meeting TENT 4404 with Cert of Compliance
  •  Item G.3.A. - Supplemental Material -300 Community Services- Services and Supply Object Codes 
  • Item G.3.A. - Supplemental Material Venue Fund and Budget Cuts
  • Item G.3.A. - Supplemental Material - Internal Services Fund
  • Item G.3.A. - Supplemental Material - Buildings Maintenance List

May 28, 2024 - Special Board of Trustees Meeting

• Special Agenda ( 2 pages) 6:00 PM
  • Item E.1 - Supplemental Item - Presentation Fiscal Year 20 
  • Item E.1 - Supplemental Item - Beach Pricing since 2017
  • Item E.1 - Supplemental Item - All Venue Deferred Maintenance Projects
  • Item E.1 - Supplemental Item - Facility & Beach Fee Breakdown 
  • Item E.1 - Supplemental Item - Water Sewar 2024-2025 Rate Alternatives Summary

May 23, 2024 - Special Board of Trustees Meeting

• Special Agenda (2 pages) 5:00 PM
• Special Packet
  • Item E.1 - Food and Beverage
  • Item E.1 - Marketing
  • Item E.1- Finance
  • Item E.1 - HR/Risk Management
  • Item E.1 - Parks
  • Item E.1- Facilities
  • Item E.1 - Ski
  • Item E.1 - Recreation - Senior Programs
  • Item E.1 - Recreation Tennis - Beach - Aquatics
  • Item E.1 - Recreation Tennis - Beach
  • Item E.1 - Recreation - Tennis- Beach Revised
  • Item E.1 - Golf
  • Item E.1 - Public Works- Internal Services
    • Item E.1 - Supplemental Item- Executive Summaries
    • Item E.1 - Supplemental Material - Fund Summary Sheet
    • Item E.1 - Supplemental Presentation Fiscal Year 25
    • Item E.1 - Supplemental Material Historical Facility Fee Allocation
    • Item F.1 - Supplemental Item FY 2025  Budget Tentative vs Recommendation
    • Item F.1 - Supplemental Item - CIP Summary Sheet 0522
    • Item F.1 - Supplemental Item Memo May 23rd Meeting - Budget Workshop
    • Item F.1 - Supplemental Item Facility Fee Allocation - by Subfund
    • Item F.1 - Supplemental - All Fund Roll up

May 20, 2024 - Special Board of Trustees Meeting

• Special Agenda ( 2 pages) 12:00 PM (NOON)
• Packet Special  (127 pages) 
• Item E.1 - 04.10.2024 Meeting Minutes 
• Item F.1 - Board Practice 6.2.0
• Item F.2 - Budget Workshop
  • Item F.2 - Supplemental Material - FY 2024-2025 Budget Workshop Memo
  • Item F.2. - Supplemental Material - FY 25

May 8, 2024 - Board of Trustees Meeting

• Revised Agenda (6 pages) 6:00 PM
• Agenda Regular (6 pages) 6:00 PM
• Agenda Packet - Part 1 (139 pages)
• Agenda Packet - Part 2 (205 pages)
  • Item E.2 - GM Report
  • Item E.3 - Project Close-Out Reports
  • Item E.4 - Treasury Report March 2023
  • Item F.1 - HDR Amendment Effluent Pipeline
  • Item F.2 - TRPA Agreement Sticker Boats
  • Item F.3 - Sand Harbor Watersports Agreement Amendment
  • Item F.4 - Incline Spirits Agreement Amendment
  • Item F.5 - BBK Amendment PRR Services
  • Item F.6 - Policy and Procedure No. 136
    • Item F.6 - Supplemental Material Policy and Procedure
  • Item G.1 - Board Practice 6.2.0 Budgeting and Fiscal Management
  • Item G.2 - Budget Status Report FY 2024-25
    • Item G.2 - Supplemental Material - Status of Fiscal Year 2024-25 Budget
  • Item G.3 - Parks and Rec Conditions and Project List
  • Item G.4 - Rec Center HVAC System Replacement Agreement
  • Item G.5 - Incline Beach House and Access Project
    • Item G.5 - Supplemental Beach Menu
  • Item G.6 - 2024 Season Golf Play Pass Rate Structure
    • Item G.6 - Supplemental Golf Play Pass Rate Structure- Suggested Adjustments- Trustee Noble
    • Item G.6 - Supplemental Golf Play Pass Rate Structure- Trustee Tonking 
  • Item G.7 - Rubin Brown Amendment
  • Item G.8 - Veterans Memorial Donation
  • Item G.9 - Pickleball Supply Donation
  • Item G.10 - Red White Tahoe Blue II Donation Support
  • Item G.11 - Discussion Board Appointed Committees
  • Item I.1 - Long Range Calendar

May 3, 2024 - Special Golf Advisory Committee Meeting at 3:00 PM

• Special Golf Advisory Committee Meeting Agenda
  • Golf Advisory Committee Packet
    • Item D.1 - 3.14.24 - Meeting Minutes
    • Item D.2 - 03.28.24 - Meeting Minutes
    • Item E.1.1 - Golf Rate Analysis - Golf Operations
    • Item E.1.2 - Golf Committee Rate Recommendation updated 4.21.2024
    • Item E.1.3 - Golf Revenue Projection Modeling Tool
    • Item. E.1.4 - Jay Simon Reccomendation
      • Item E.1- Supplemental Material - Golf Play Pass 2024

April 24, 2024- Board of Trustees Meeting

• Agenda Regular (5 pages) 6:00 PM
• Packet Regular (257 pages)
  • Item E.1 - Audit Committee Candidates Appointment
  • Item F.1 - Treasurers Report Feb 2024
  • Item G.1 - Meeting Minutes 4.10.24
  • Item G.2 - Amendment 3 Clean Tahoe Agreement
  • Item G.3 - CIP Water Main Replacement Alder
  • Item G.4 - Effluent Storage Tank WWRF Agreement
  • Item G.5 - Public Works Carpet Replacement Agreement -Tahoe Specialty Flooring
  • Item G.6 - Recreation Center Group Fitness Room Floor Replacement Agreement
  • Item G.7 - Increase and Transact Under Existing Blanket PO - US Foodservice
  • Item H.1 - Supplemental - 2024 - 2025 Golf Rate Recommendation
  • Item H.1 - Supplemental - Golf Committee Recommendations updated 4.21.24
  • Item H.2 - Set Public Hearing - Water Sewer Rates
  • Item H.3 - Laboratory Equipment Agreement
  • Item J.1 - Long-Range Calendar Review

April 15, 2024 -- Golf Advisory Committee- CANCELLED: TO BE RESCHEDULED

• Golf Advisory Committee Meeting Agenda (2 pages) 3:00 PM

April 10, 2024 - Board of Trustees Meeting 

• Agenda Regular (5 pages) 6:00 PM
• Packet Regular (594 pages)
  • Item E.1 - GM Report
  • Item E.2 - Utility Infrastructure Master Plan Presentation
    • Item E.3 - Supplemental Material- Sewer Master Plan Part 1
    • Item E.3 - Supplemental Material- Sewer Master Plan Part 2
    • Item E.3 - Supplemental Materials-Sewer Master Plan Part 3 
    • Item E.3 - Supplemental Material - Water Master Plan
  • Item F.1 - Meeting Minutes 3.6.24
  • Item F.2 - Meeting Minutes 3.13.24
  • Item F.3 - Meeting Minutes 3.28.24
    • Item F3. - Supplemental Material - Public Comment
  • Item F.4 - TahoeWorkz Agreement
  • Item F.5 - Kodiak Roofing Agreement
  • Item F.6 - NV State Lands Easement Amendment
  • Item G.1 - Golf Rate Recommendations
    • Item G.1 - Supplemental Material - Committee Report
  • Item G.2 - Water Main Replacement Alder
  • Item G.3 - Skate Park Design Agreement
  • Item G.4 - Construction Materials Service Agreement
  • Item G.5 - Labor Negotiator Agreement
    • Item G.5 - Supplemental Material - Incline Village Letter of Engagement
  • Item I.1 - Long Range Calendar

April 5, 2024 - Golf Advisory Committee

• Golf Advisory Committee Agenda (2 pages) 10:00 AM
  • Supplemental Information Staff

April 4, 2024 - Capital Investment Committee

• Capital Investment Committee Agenda - ( 2 pages) 3:00 PM
• Capital Investment Committee Packet (222 pages)

March 28, 2024 - Board of Trustees Special Meeting

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• Agenda Special (3 pages) 4:30 PM
• Packet Special (76 pages)
  • Item E.1. - IVGID Audited Financial Statements
    • Item E.1. - Supplemental Material - IVGID FS Draft - 3.25.24
  • Item E.2. - Beach House and Access Projects
  • Item E.3.1 - CMAR Granite WWRF Project
    • Item E.3. 1 - Supplemental Item - CMAR - Granite-WWRF-GC Signed
  • Item E.3.2 - Jacobs Construction Agreement 

March 28, 2024 - Golf Advisory Committee Meeting

• Golf Advisory Committee Agenda (2 pages) 3:00 PM
• Golf Advisory Committee Packet (21 pages)
  • Item D.1. - Meeting Minutes 3.7.24
  • Item E.1. - Committee Recommendations
    • Item E.1. - Supplemental Material - Recommendations for GAC
    • Item E.1. - Supplemental Material Correspondence 

March 27, 2024 - Board of Trustees Town Hall

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• Board of Trustees Town Hall Agenda (2 pages) 6:00 PM

March 25, 2024 - Audit Committee Meeting

• Audit Committee Agenda Special (2 pages) 4:00 PM
  • Audit Committee Supplemental Material Item G.1- IVGID FS-Draft
  • Audit Committee Supplemental Material- Item G.1 -  Audit- Communication Letters

March 14, 2024 - Golf Advisory Committee Meeting

• Golf Advisory Committee Agenda (2 pages) 3:00 PM
• Golf Advisory Committee Packet (86 pages)
  • Item D.1 - Meeting Minutes 2.22.24
  • Item E.2 - Golf Pricing and Course Utilization
    • Item E.2 - Supplemental Material 

March 13, 2024 - Board of Trustees Meeting

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• Agenda Regular (3 pages) 6:00 PM
• Packet Regular
  • Item E.1 - District General Manager Status Report
  • Item E.2 - Beach Year-End Food and Beverage  Actuals
  • Item E.3 - Treasurer's January 2024 Report
  • Item F.1 - Meeting Minutes 2.28.24
  • Item F. 2 - Board Policy Revision 22.1.0
  • Item G. 1 - Fun Procurement Water Meter Registers
  • Item G. 2 - WWRF Agreement
    • Item G.2 - Supplemental Material
  • Item G. 3 - Point of Sale Agreement
    • Item G.3 - Supplemental Material - Corrected Memo
  • Item I. 1 - Long Range Calendar

March 7, 2024- Audit Committee Committee Meeting

• Audit Committee Meeting Agenda  (2 pages) 4:30 PM

March 7, 2024 - Special Meeting of the Golf Advisory Committee

• Golf Advisory Committee Special Meeting Agenda (2 pages) 3:00 PM
• Golf Advisory Committee Special Packet
  • Item E.1 - Golf Data

March 6, 2024 - Board of Trustees Special Meeting

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• Agenda Special  (2 pages) 3:30 PM
• Packet Special
  • Item G. 1 - General Manager Appointment and Employment Agreement
  • Item G. 2 - FY 2024 - 2025 Budget Retreat Capital Budgeting and 5-year planning
    • Item G.2 - Supplemental Material CIP Fleet

March 4, 2024 - Capital Investment Committee

• Capital Investment Committee Agenda (2 pages) 3:00PM - VIRTUAL

February 28, 2024 - Board of Trustees Meeting

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• Revised Agenda (5 pages) 6:00PM
• Agenda Regular (6 pages) 6:00 PM
• Packet Regular
  • Item F.1 - Meeting Minutes 1.31.24
  • Item F.2 - Meeting Minutes 2.14.24
  • Item F.3 - SPS10 Agreement- TapMaster
  • Item F.4 - SPS10 Agreement -  Alpine
  • Item F.5 - Burnt Cedar Agreement - Connolly Crane
  • Item F. 6 - Finest LLC Agreement
  • Item F. 7 - Hero Environmental Agreement
  • Item F. 8 - Jacobs Engineering Agreement Amended
  • Item F. 9 - Ponderosa Ranch Road Waterman Agreement
  • Item F. 10 - PW Admin Building Agreement -Tahoe Workz
  • Item G. 1 - Diamond Peak Ski Rates
  • Item G. 2 - Incline Beach House-CIP
    • Item G.2 -  Supplemental- -BeachHouse - Agmt
    • Item G. 2 - Supplemental_Material_BeachAccess_Agmt
  • Item G. 3 - CMAR Agmt
  • Item I. - Long Range Calendar

February 22, 2024 - Golf Advisory Committee

• Agenda (2 pages) 3:00 PM
• Golf Advisory Committee Packet
• Item E. 1 - Meeting Minutes for 1.11.2024
• Item E.2 -  Meeting Minutes 1.25.2024 For Approval
• Item F. 1 - Draft Meeting Minutes 1.25.2024 - Discussion
• Item F.2 - Golf Data Discussion

February 14, 2024 - Board of Trustees Meeting

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• Agenda Regular (3 pages) 6:00 PM
• Packet Regular (193 pages)
  • Item E.1 - GM Status Report
  • Item E.2 - Director of Finance Report
  • Item F.1 - Meeting Minutes
  • Item F.2 - Policy Number Sequencing
  • Item F.3 - Whistleblower Policy
  • Item F.4 - Premise Use Agreement Blood Drive
  • Item F.5 - McDonald Carano Legal Services
  • Item G.1 - GM Recruitment Process Recommendations
  • Item I.1 - Long Range Calendar

January 31, 2024 - Board of Trustees Special Meeting

• Revised Agenda (3 pages) 6:00 pm- 
• Agenda Special (3 pages) 
• Packet Special (202 pages)
  • Item E.1 - GM Candidate Selection
  • Item F.1 - Treasurer Report
  • Item F.2 - Director of Golf Update
  • Item F.3 - Contact Review
  • Item G.1 - Meeting Minutes
  • Item H.1 - Public Hearing Budget Augmentation
    • Item H.1 - Supplemental Material
  • Item H.2 - Finance Special Project List
  • Item H.3 - Forensic Audit Service Agreement
  • Item H.4 - Baker Tilly Amendment
  • Item H.5 - Board Golas 2024
  • Item H.6 - FlashVote Agreement

January 29, 2024 - Audit Committee

• Audit Committee Agenda (2 pages) 10:30AM
• Audit Committee Packet (52 pages)
  • Item E.1 - Whistleblower Policy Procedure
  • Item F.1 - Meeting Minutes 12.20.23

January 25, 2024 - Golf Advisory Committee Meeting 

• Golf Advisory Committee Agenda (2 pages) 3:00PM - VIRTUAL
• Golf Advisory Committee Revised Agenda (2 pages) 
• Golf Advisory Committee Packet (8 pages) 
  • Item E.2 - Director of Golf Job Description

January 25, 2024 - Board of Trustees Special Meeting

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• Agenda Special (2 pages) 6:00PM
• Packet Special (103 pages)
  • Item G.1 - Memo FlashVoteSurveyResults
  • Item G.1 - Documents
  • Item G.2 - Board Memo - GM Employment Contract Approval - 1.17.24
  • Item G.2 - Documents
  • Item G.3  - Memo Agenda Item - BBK Contract
  • Item G.3 - Documents
  • Item F. 1 - Meeting minutes

January 17, 2024 - Cancelled

Audit Committee Meeting Updated Agenda

Audit Committee Meeting Agenda (2 Pages) 4:00pm

January 11, 2024 - Golf Advisory Committee Meeting

• Golf Advisory Committee Agenda (2 Pages) 3:00PM  - VIRTUAL
• Golf Advisory Committee Packet (53 Pages)
  • Item E. 1 - Meeting Minutes
  • Item F. 1 - Golf Service Levels
    • Item F.1 - Supplemental Item- Championship Utilization
  • Item F .2 - Golf Food & Beverage
  • Item G. 1 - Long Range Calendar

January 10, 2024 - IVGID Board Meeting

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• Agenda Regular (4 Pages 6:00pm)
• Agenda Packet (PDF) (317 Pages)
  • Item E.1 - GM Report
  • Item E.3 - Capital Projects
    • Item E. 3 - Supplemental Item - Eng Mtg Mins
  • Item E.5 - Magazine Survey
  • Item E.6 - Treasurers Report
  • Item F. 1 - Townhall
  • Item F. 2 - CIC Appointment
  • Item F. 3 - First Non-Profit
  • Item F. 4 - Meeting Minutes
    • Item F. 4 - Supplemental Item-Public Comment
    • Item F. 4 - Supplemental Item -Public Comments
  • Item G. 1 - FY2024 - 2025 Budget Calendar
  • Item G. 2 - Purchasing Admin Recruitment
  • Item G. 3 - GM Recruitment
    • Item G. 3 - Supplemental Item- General - Manager
    • Item G. 3 - Additional Supplemental Item- GM ContractTemplate
  • Item G. 4 - HDR Sewer Rate
  • Item G. 5 - BBK Agmt
    • Item G, 5 - Supplemental Item- Contract Redline
  • Item G. 6 - Board Liason Assignments
  • Item I. 1 - Long Range Calendar